5 reasons why paper shredding is crucial for businesses

Today, shredding documents is essential for every organisation. It’s important to take precautions to assist in safeguarding the security of any data you handle, in addition to making sure your office isn’t covered in paper.

There are various ways that failing to do this could harm your company, from reputational harm to fines for a lack of compliance.

Here are the five factors that make safe document shredding crucial for your company, especially if you don’t currently regularly destroy your paper documents.

1.    To safeguard your clients’ information

Any organisation can suffer irreparable harm from a data breach, which is not always digital. If you aren’t routinely shredding your documents using reliable paper shredders for sale, then any consumer information is just lying there and could be easily obtained.

When a company compromises the data of its customers, trust is permanently lost, and this can cause reputational harm from which many businesses can never fully recover. Your crucial relationships may be kept secure with simple security measures like document shredding.

2.    To protect your employees’ personal data

When it comes protecting their personal information, your employees have a great deal of faith in you. Businesses own a vast amount of private information about the individuals who work there.

This could include information about finances, personal characteristics, or family and health history. Your workforce relies on you to take all reasonable precautions to prevent anyone from accessing their data and using it against them.

Document destruction using high-security paper shredders for sale gives you confidence that your staff’s information is properly disposed of and secure.

3.    To provide a precaution against identity theft

Identity theft has increased by 125% over the last ten years, reaching a record level. Rifling through the information discarded by companies is one of the key ways that potential identity thieves might find the information they need to commit this crime.

If they are not shredded on top-brand paper shredders for sale before being thrown out, documents, identification cards, bank statements, voided checks, and employment records, for instance, all offer a wealth of data that can be stolen by people with malicious intentions.

4.    To improve the overall organisation of your company

Internally, documents and files take up a lot of room; therefore, regular disposal of items you do longer need is crucial if you want to maximise the space available on your premises. Shredding documents on a regular basis is the easiest and safest way to accomplish this.

5.    To ensure regulatory compliance

When it comes to data protection, the law imposes specific requirements on enterprises, including procedures for getting rid of items that could contain sensitive, private, or personal data.

Shredding is an easy way to demonstrate compliance because it creates a transparent chain of custody for the relevant documents and ensures that they are being completely discarded.

It simply isn’t worth the risk of not having safe document disposal in place today, as a violation of compliance can result in some extremely expensive punishment including significant fines.

Shredding documents on-site gives your company peace of mind and works to safeguard its interests as well as those of its employees and clients.

Also read: Advantages of utilising shredders for your business