SR015848
CITY OF uMHLATHUZE TENDER 8/2/1/UMH1769-26/27: SUPPLY, INSTALL, COMMISSION, MAINTENANCE OF THE TURNKEY FLEET MANAGEMENT SYSTEM AND TELEMATIC SOLUTION FOR THE CITY OF UMHLATHUZE FOR THE PERIOD OF 36 MONTHS Tenderers are hereby invited from suitably qualified suppliers for the following: Bid Number Bid Descriptions No-Refundable Tender Fee Preferential point system Opening Date for Bid Document Collection Compulsory Briefing Session Date, Time and Venue Bid Closing date and time 8/2/1/UMH1769-26/27 SUPPLY, INSTALL, COMMISSION, MAINTENANCE OF THE TURNKEY FLEET MANAGEMENT SYSTEM AND TELEMATIC SOLUTION FOR THE CITY OF UMHLATHUZE FOR THE PERIOD OF 36 MONTHS R649.00 Price=80 Equity=20 07 August 2026 Date: 19 August 2026 Time: 10:00am Venue: EES Boardroom 3rd floor , Civic Centre 16 of September 2026 12h00 Note: Mandatory requirements for tenders: o Prequalifying Criteria: o PSIRA – Private Security Regulatory Authority – SVR requirement either on the Bidder`s name or the Contracted Services Provider of the Bidder or a letter from OEM accrediting the reseller or agreement between the bidder and contracted service provider. o ISO 9001: 2015 – Quality management system certificate or Quality management System requirement QMS ISO 9001: 2015 with evidence of QMS in operation. If the service provider / bidder is a reseller of the product/solution, a duly appointed reseller agreement must be submitted with the bid and the OEM must confirm that the service provider/bidder/reseller is subject to the ISO standards of the OEM, and ISO 45001: Targets occupational Health & Safety, aiming to prevent workplace injuries and illnesses. o Tenderers shall have membership of South African Motor Body Repairers` Association (SAMBRA) and Retail Motor Industry (RMI) o Attach proof of registration certificate – INFORMATION REGULATORY REGISTRATION CERTIFICATE o The Tracking Company must be VESA approved. A valid Certificate must be submitted with the tender.
•Regulation 44 of the Supply Chain Management Regulations states that the Municipality may not make any award to a person who is in the service of the state (government), and if that person is not a natural person, of which any Director, Manager, Principal, Shareholder or Stakeholder is a person in the service of the state; or who is an advisor or consultant contracted with the municipality or municipal entity.
•All bids are subject to the terms and conditions contained herein and in the bid documentation as stipulated by various legislations governing public procurement including City of uMhlathuze`s policies
•uMhlathuze Municipality does not bind itself to accept the lowest or any tender, and reserves the right to accept any tender in whole or in part.
•Site visit and clarification meeting, bidders must arrive on or before time stated in the tender advert for the meeting, late comers will not be allowed into the meeting and their bid documents will not be considered for evaluation.
•Entities attending compulsory briefing session must record their bidding entity at the attendance register, this condition also applies to entities bidding as a Joint Ventures. Failure to comply with this condition will invalidate the bid. Submission of bids
•Sealed bids, clearly endorsed: `TENDER 8/2/1/UMH1769- 26/27: SUPPLY, INSTALL, COMMISSION, MAINTENANCE OF THE TURNKEY FLEET MANAGEMENT SYSTEM AND TELEMATIC SOLUTION FOR THE CITY OF UMHLATHUZE FOR THE PERIOD OF 36 MONTHS must be placed in the Bid box at the Stores and Procurement, Alton, Richards Bay before 12:00 noon on 16 of September 2026.
•The Tenderers details and return address must be indicated on the back of the sealed envelope in which the Tender is deposited, this is required for the purposes of returning tenders in cases where it may be required.
•Only tender documents purchased from the municipality will be considered for evaluation.
•Intention to Award and Cancellation notices will be published on the municipal website. Tender Documents will be available from the Civic Centre, 5 Mark Strasse, Richards Bay, telephone (035) 907 5996/7/8/9/23 as from 7 August 2026 at 12:00, up to the day before the briefing meeting.Please note that in order to obtain a Tender Document payment of the non- refundable deposit can be made at: Rates Hall-Civic, Richards Bay or payment may also be made directly into Council`s bank account: FNB Richards Bay Account number 63039446843. Reference: `Tender No: “““`., Name of Company: *“““““““`.` No documents will be handed out unless the tenderer or his representative produces a receipt for the deposit. Only EFT or cash will be accepted as payment method and EFT will be made in favour of uMhlathuze Municipality. It should be noted that the Rates Hall closes at 15:00 on weekdays for receipt of payments. Should use be made of a Courier Company to collect tender documents on behalf of your company, proof of payment and arrangement for the collection of the tender documents must be emailed to ShabalalaNT@umhlathuze.gov.za, Lungi.Mbatha@umhlathuze.gov.za and Faith.Mkhwanazi@umhlathuze.gov.za. Council will not accept responsibility for the late delivery of Tenders by courier services or any other means that are not placed in the tender box on or before the date and time of closing of the tender. Enquiries can be directed to Nene Sibongiseni at email address NeneS@umhlathuze.gov.za and Themba Simamane at email address SimamaneTT@umhlathuze.gov.za. It is the requirement of this tender that the successful bidder must implement a successful Corporate Social Investment (CSI). Tenderers who have not been contacted within 120 days after the closing date of this tender must accept that their tender was unsuccessful. Civic Offices MR. PN MHLONGO Private Bag X1004 CITY MANAGER RICHARDS BAY 3900 MN/26/2026
Reference Number: SR015848
